One of the most common times when Assets will go missing is as they are actually delivered to your workplace.

Think about it, how many times has a delivery arrived, someone has signed for it and the box or whatever has been placed on one side to be dealt with later?

Assets that are not "Booked in" or recorded at the point, or as close to the point of delivery have a higher risk of disappearing.

So to prevent potential losses you could think about the two following items.....

1, Always scan in the goods and create asset records in your SMA as proof that they arrived

2, Wherever possible have a secure area to which the goods can be moved once scanned in

So make the first step easy with your SMA, first make sure you have the right asset types set in your SMA and that every asset type has a scannable barcode value available to be used.

Next, most IT managed equipment will have serial number data shown on the exterior of the box so use that to scan the asset in.

Scan the serial number as Asset Number, Asset Name and Serial number as you should have all three fields for use.

This should only take you a matter of seconds for each item.

You can always go back in and scan the assigned Asset Tag as the Asset name and Asset Tag when you unbox ready for installation.

Once scanned in, place the items in your secure area.

Best Practice should always be documented common sense and Asset Management is no different.

If your barcode scanning app of choice will not allow double scanning to enable the Asset Tag and Name to be rescanned, or adds minutes onto your process instead of seconds, then maybe you are using the wrong product?