/build/static/layout/Breadcrumb_cap_w.png

Is there a way to have a confirmation email sent to a user after they submit a service desk ticket?

On our current system, when a user submits a service desk ticket, they receive a confirmation email that the ticket was created and received.  Is there a way to set this in Kace? 

1 Comment   [ + ] Show comment
  • Yes you can do this via a custom
    Service desk ticket rule. Note that you need to be careful because you can create loops when you send a "we got it" email to a "do not reply" or a to someone with a vacation rule on. In these cases an email will be sent back to the Kbox which will then send a "we got it" email. After three or four of these loops we ended up disabling our custom ticket rule; ticket cleanup was not fun. - Jbr32 10 years ago
    • One way to handle this is to make sure that your rule only matches ticket creation. I normally do this by checking to see if the change description contains "%Ticket Created%". - chucksteel 10 years ago
      • Chuck we do indeed have that in place. Our email looks more or less happen when we send back a confirmation email "Yes we got it...blah blah blah" to a "do-not-reply" or a generic email address; we get all sorts of junk into the service desk. When the kbox replies their system sends a "Yes we got it, blah blah blah" or a "no one is checking this inbox" which comes in as a new ticket (it is not replying to the original). Which then causes our kbox to send a "Yes we got it, blah blah blah." This is our mysql that sends a response to the customer "yes we got it...":





        Select
        HD_TICKET.ID As ticket_number,
        HD_TICKET.ID As TICKNUM,
        'our_corporate_email_addresses' As EMAILCC,
        HD_TICKET.TITLE As TICKET_TITLE,
        U1.USER_NAME As OWNER_NAME,
        U3.USER_NAME As LASTINPUTNAME,
        Date_Format(HD_TICKET.CREATED, '%b %d %Y %I:%i:%s %p') As CREATED,
        Date_Format(HD_TICKET.MODIFIED, '%b %d %Y %I:%i:%s %p') As MODIFIED,
        HD_STATUS.NAME As STATUS_NAME,
        HD_STATUS.ORDINAL As STATUS_ORDINAL,
        HD_STATUS.STATE,
        U1.FULL_NAME As OWNER_FULLNAME,
        U1.EMAIL As OWNER_EMAIL,
        U2.USER_NAME As SUBMITTER_NAME,
        U2.FULL_NAME As SUBMITTER_FULLNAME,
        U2.EMAIL As SUBMITTER_EMAIL,
        U3.EMAIL As UPDATEREMAIL,
        U3.FULL_NAME As UPDATERNAME,
        Unix_Timestamp(TICKETCHANGE.TIMESTAMP),
        TICKETCHANGE.COMMENT As COMMENT,
        TICKETINITIAL.COMMENT As INITIAL_COMMENT,
        TICKETCHANGE.DESCRIPTION As CHANGE_DESCRIPTION,
        HD_CATEGORY.CC_LIST As CATEGORYCC,
        HD_CATEGORY.NAME As CATEGORY_NAME,
        U2.LOCATION As SUBMITTER_LOCATION,
        U2.WORK_PHONE As SUBMITTER_WORK_PHONE,
        HD_PRIORITY.NAME As TICKET_PRIORITY,
        HD_QUEUE.NAME As QUEUE_NAME
        From
        HD_TICKET Join
        HD_TICKET_CHANGE TICKETCHANGE On TICKETCHANGE.HD_TICKET_ID = HD_TICKET.ID Join
        HD_TICKET_CHANGE TICKETINITIAL On TICKETINITIAL.HD_TICKET_ID = HD_TICKET.ID
        And TICKETINITIAL.ID = (Select
        Min(HD_TICKET_CHANGE.ID)
        From
        HD_TICKET_CHANGE
        Where
        HD_TICKET_CHANGE.HD_TICKET_ID = HD_TICKET.ID) Left Join
        USER U1 On U1.ID = HD_TICKET.OWNER_ID Left Join
        USER U2 On U2.ID = HD_TICKET.SUBMITTER_ID Left Join
        USER U3 On U3.ID = TICKETCHANGE.USER_ID Left Join
        HD_QUEUE On HD_QUEUE.ID = HD_TICKET.HD_QUEUE_ID,
        HD_PRIORITY,
        HD_STATUS,
        HD_IMPACT,
        HD_CATEGORY
        Where
        HD_PRIORITY.ID = HD_TICKET.HD_PRIORITY_ID And
        HD_STATUS.ID = HD_TICKET.HD_STATUS_ID And
        HD_IMPACT.ID = HD_TICKET.HD_IMPACT_ID And
        HD_CATEGORY.ID = HD_TICKET.HD_CATEGORY_ID And
        (HD_STATUS.NAME Not Like '%Closed%' And
        U2.EMAIL Like '%@<corporate_email_address>.edu' And
        TICKETCHANGE.DESCRIPTION Like '%Ticket Created%' And
        HD_TICKET.HD_QUEUE_ID = 10) - Jbr32 10 years ago

Answers (0)

Be the first to answer this question

Don't be a Stranger!

Sign up today to participate, stay informed, earn points and establish a reputation for yourself!

Sign up! or login

Share

 
This website uses cookies. By continuing to use this site and/or clicking the "Accept" button you are providing consent Quest Software and its affiliates do NOT sell the Personal Data you provide to us either when you register on our websites or when you do business with us. For more information about our Privacy Policy and our data protection efforts, please visit GDPR-HQ